Exhibitors privacy statement (fairs and events)

PlusProducties produces 50PlusBeurs, Nationale GezondheidsBeurs, AllergieBeurs, CamperExpo, EmigratieBeurs (Emigration Expo), as well as concerts, congresses and events.

As a (potential) exhibitor at our trade fairs and events, you provide PlusProducties with personal data, e.g. by your participation in the fair or by requesting information.

Personal data

Within the framework of a trade fair or event, PlusProducties may process the following data from you:

Name and address details;
Contact details, such as (mobile) telephone number and email address;
Image material:
Date of birth:
Date of visit;
Number of visits;
Internal administration number;
Areas of interest;
Information for lead generation;
Opt-in information;
Visit registrations in your name;
Badge & ticket scans:
when scanning your badge or ticket at the entrance to determine the number of visitors and to gain an insight into show/no-show
Position and company name;
Decision power;
Sector/branch where you work;
Interest in PlusProducties services;
Interest in offers (from third parties);
Mode of transport;
Click behaviour;
Transactions with history;
IP address;
Contents of your communication with PlusProducties;
Data from evaluations and customer satisfaction surveys;
Authority to sign;
CofC data;
VAT number;
Cost centre;
Invoice address;
Social media;
Payment details;
Registration number;
Contents of parking form and data on parking privileges;
Lost property and any personal data in or on it;
Data on your declaration form with incidents concerning theft or damages;
Camera images with time, date and place;
Contents of fault messages.

Purpose of the processing

PlusProducties processes these personal data for various purposes, such as:

Communication purposes;
Organisation and execution of agreements regarding (participation in) trade fairs and events;
Handling parking space reservations;
Granting access to parking provisions;
Assigning parking privileges (providing parking passes, exit tickets and the like);
Reading in and sending login codes;
Selling products;
Delivery of services;
Processing and handling orders (including catering);
Customer management, PR and marketing, including sending mailings and information about the products and services of PlusProducties;
Lead generation;
Cross-selling and upselling;
Finding equivalent profiles/acquisition purposes;
Improving services;
Drawing up analyses for the improvement of the service experience;
Monitoring, collecting and following up leads;
Building up interest profiles for advertisement purposes;
Personalisation and improvement of digital marketing campaigns;
Executing specific actions and competitions;
Executing (customer satisfaction) surveys;
Invoicing and payment purposes;
Handling payment disputes;
The security of buildings, premises and goods;
Processing theft or damages reports;
Registration and handling of lost property;
Protecting people’s safety;
Recording and handling faults, complaints and incidents;
Performing payments;
Collecting payments on account, including using the services of third parties;
Handling disputes and having audits conducted;
Maintaining contacts with buyers or suppliers;
Direct marketing;
Compliance with legal obligations and court orders;
Approving booth designs;
Providing information with deviating booth construction;
Reading in and sending login codes;
Planning, offering and invoicing booth and event security;
Observance of regulations and compliance with court orders;
Managing disputes;

Third parties
Within the scope of executing its services, PlusProducties may exchange your personal data with third parties. Consider for example parties that are involved with the organisation and execution of the trade fairs and events, such as locations, IT suppliers and general and technical support services. PlusProducties also makes use of various consultants who could gain access to your personal data, such as organisation consultants or attorneys.

As an exhibitor, you have access to a specially configured online environment of PlusProducties. PlusProducties can supply the data that you submit in this environment to third parties that may approach you for services supplementary to those of PlusProducties. On the one hand, this data is provided in order to obtain additional income and on the other hand, to offer you as complete a provision of services as possible, so that you can present yourself optimally as an exhibitor.

We may also have to provide your personal data to third parties if we are legally required to do so. The police or the municipality can request data from us, e.g. within the framework of fraud, safety or detection.

If you have any questions about the above, or our approach to privacy, our dedicated Privacy Office, including our Data Protection Officer, will be there to help: privacy@plusproducties.nl